Job Description

Service Specialists recruiting agency is seeking a proactive, detail-oriented General Manager – Administrative Assistant to support the President & General Manager for our client in the manufactured housing industry. This successful individual will oversee daily operations for the business. The GM-A will play a pivotal role in ensuring seamless execution of accounts payable/vendor management, sales compliance, and property-level operational functions. This role is ideal for a highly organized, systems-minded individual with prior experience in property management or multi-site operations.

The GM-A is a hands-on, cross-functional leadership role , responsible for directly supporting site managers, The GM-A is charged with making sure the engine of day-to-day back office operations runs smoothly, efficiently, and in accordance with company standards.

Key Responsibilities

1. Accounting & Administrative Operations

• Manage the accounts payable cycle: enter, code, and file vendor bills and checks.
• Review all daily deposits across properties and monitor for accuracy.
• Manage and report NSF payments: update tenant ledgers and apply fees.
• Maintain accurate spreadsheets and records for recurring financial processes.

2. Sales, Leasing & Compliance Support

• Review all completed home sale files (lender, cash, and in-house financed) for completeness and regulatory compliance.
• Confirm and process title/MCO documentation
• Track and verify down payments, insurance coverage, and lease ledger accuracy.
• Monitor monthly tenant principal, interest, and insurance payments for any financed homes; notify managers of payment discrepancies.

3. Regulatory, Legal & Vendor Coordination

• Track and manage business licenses, dealer licenses, and continuing education compliance for managers.
• Maintain accurate property tax tracking spreadsheets across all parks.
• Ensure all rental homes and company vehicles are properly insured and registered.
• Oversee contract file organization and renewal tracking.
• Maintain vendor files including W-9s, direct deposit setup, and vendor performance audits.

Qualifications

• 3–5 years experience in property management, operations, or administrative leadership
• Proven ability to manage multiple sites, tasks, and team communications
• Familiarity with property management software (Rent Manager, or similar)
• Strong understanding of basic accounting workflows and compliance recordkeeping
• High attention to detail, especially in file accuracy and document management
• Comfortable managing staff, resolving issues, and training new hires
• Excellent communication skills—both written and verbal

Reporting Structure

• Reports directly to President
• Supervises site-level staff indirectly by ensuring compliance, coaching, and performance follow-up
• Acts as a bridge between the home office and on-site operations

Schedule & Travel

• Full-time, salaried position
• Some travel required for site visits across all managed properties (vehicle provided or mileage reimbursed)

Compensation

• Competitive salary based on experience
• Performance-based bonuses
• Health, dental, and vision insurance available
• PTO

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