Job Description

An established business consulting company is seeking an Executive Assistant to provide high-level administrative support and help drive operational excellence. The ideal candidate is a proactive, detail-oriented professional with exceptional organizational and communication skills and a strong sense of urgency.

Salary: $100,000-$110,000

Discretionary annual bonus

Location: Houston, TX – Downtown/Galleria

Type of Position: Direct Hire

Benefits: health care stipend, IRA with match, PTO

Responsibilities:

• Provide comprehensive professional and personal support to the CEO.
• Prepare for meetings and events, including finalizing materials and taking detailed notes.
• Schedule, confirm, and manage appointments across multiple time zones.
• Coordinate domestic travel arrangements (flights, accommodations, and transportation) for both professional and personal purposes.
• Maintain and update an extensive contact database.
• Support the CEO’s involvement in external civic and leadership activities.
• Collaborate with the team to create and maintain standard operating procedures (SOPs).
• Oversee project management and track tasks using a project management system (PMS).
• Ensure efficient filing and office organization.
• Create, edit, and format documents and PowerPoint presentations.
• Assist with client-facing events.
• Manage office operations, including liaison with building management, ordering and cataloging supplies, tracking office equipment, and expense reporting for the team.

Requirements:

• At least 7 years of high touch EA experience with a strong mixture of professional and personal support experience.
• Ability to work effectively in a small office environment.
• Ability to manage complex scheduling and projects with autonomy.
• Comfortable operating in ambiguity.
• Experience maintaining and managing household calendars for activities, appointments, and events and ensuring the family calendar syncs with office calendar.
• Strong client service skills and a professional demeanor.
• Excellent organizational and time management abilities.
• Proficient in Outlook, Microsoft Word, Excel, and PowerPoint.
• Exceptional grammar and communication skills.
• Ability to handle confidential information with discretion.
• Proof of COVID-19 vaccination required.

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