Job Description

Job Summary:

The Administrative Assistance works with Project Managers to provide support as it relates to accounts payable, construction projects, vendors, and clients.

Duties/Responsibilities:

• Sets up new vendors and maintainsubcontractor/vendor files
• Issues Purchase Orders and subcontractor commitments in accounting software
• Matches Packing Slips to Invoices
• Completes general administrative tasksfor Accounts Payable including coding and entering invoices for payment
• Obtains management and departmentalapproval on invoices, billings, etc., as needed
• Creates and sends American Institute ofArchitects (AIA) billings/Hauling Invoices/Quick Bills to clients
• Creates and maintains project fileswithin OneDrive
• Completes project setup and Job Costreports within the accounting software
• Assists Management with other various administrative duties and tasks as needed

Skills/Abilities:

• Three (3) years clerical experience, preferable in the commercial construction industry
• Understanding of clerical and administrative procedures
• Excellent written and verbal communication skills
• Excellent organizational and time management skills with the ability to manage multiple tasks at once
• Detail oriented
• Ability to solve problems as they arise with limited oversight
• Proficient in Microsoft Office Suite (Outlook, Word, Excel)
• Accounting Experience and familiarity Sage 300, a plus

Education and Experience:

• High school diploma or equivalent required
• Associates degree or vocational school training preferred

Horizon Construction and Development

Job Tags

For subcontractor,

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